Greek Toolkit

Resources for Chapter Leaders & Advisors

This page includes all important resources and forms that fraternity and sorority leaders are required to complete in accordance with the most updated Greek Management Manual (GMM). 

Expectations

Dates & Timeline


Important Forms

Recruitment

Fraternity & Sorority Life: Recruitment & New Member Plans [Google Form]

Chapters must submit their full recruitment and potential/new member process plans for approval by the Greek Life staff by the first day of classes each semester. No potential/new member processes can begin each semester without approval from Student Involvement. For Fall 2022, we have combined the "Intent To Recruit" and "Potential/New Member Plans" forms into one form.

Deadline for Fall: August 1

Deadline for Spring: January 1

Fraternity & Sorority Life: Interest and Eligibility Form [Google Form]

All potential/new members are required to complete the Fraternity & Sorority Interest & Eligibility form. By completing this form, you are giving Student Involvement permission to share your eligibility with the fraternities and sororities for potential membership.

At this time, we are not accepting Interest and Eligibility Form submissions. We will resume accepting submissions mid-August.

Membership Management Forms

Roster Updates

  • Change in Chapter Officer Roster Form [Google Form]
    • It is expected that chapter officer and council leader information is updated with Student Involvement at all times.
    • Complete this form each semester or as needed with new officer contact information. Please contact your council advisor or fraternities-sororities@sjsu.edu with any questions.
  • Change in Membership Form [Google Form]
    • Any potential/new/active members who have had a change in status (including withdrawal before initiation) must complete the Change in Membership Form.
    • See membership status definitions here
    • Deadline: Within 1 WEEK (7 days) of the status change.

Event Registration Forms

  • Event Registration Form [pdf] 
    • Deadline: 7 Business Days Prior to Event
    • Applies only to those eligible to host events for Fall 2022.
    • Per the GMM: Events with alcohol/substance may not be held during the Substance-Free Recruitment Period, Final Exams, Winter Break, Spring Break, and Summer breaks.