Greek Toolkit

Resources for Chapter Leaders & Advisors

This page includes all important resources and forms that fraternity and sorority leaders are required to complete in accordance with the most updated Greek Management Manual (GMM). 

Expectations

Dates & Timeline

Important Forms

Recruitment

Fraternity & Sorority Life: Recruitment & New Member Plans [Google Form]

Chapters must submit their full recruitment and potential/new member process plans for approval by the Greek Life staff by the first day of classes each semester. No potential/new member processes can begin each semester without approval from Student Involvement. For Spring 2021, we have combined the "Intent To Recruit" and "Potential/New Member Plans" forms into one form.

Deadline for Fall: August 1

Deadline for Spring: January 1

Fraternity & Sorority Life: Interest and Eligibility Form [Google Form]

All potential/new members are required to complete the Fraternity & Sorority Interest & Eligibility form. By completing this form, you are giving Student Involvement permission to share your eligibility with the fraternities and sororities for potential membership.

Membership Management Forms

Agreement Forms

  • Active Member Agreement Form 2021-2022 [pdf]
    • Download this document and submit your signed copy via the Canvas course in Module 1 for the 2020-2021 academic year.
    • You can print, sign, and scan the document, or upload the template to DocuSign and then donwload the signed file to be submitted.

Roster Updates

  • Change in Chapter Officer Roster Form [Google Form]
    • It is expected that chapter officer and council leader information is updated with Student Involvement at all times.
    • Complete this form each semester or as needed with new officer contact information. Please contact your council advisor or fraternities-sororities@sjsu.edu with any questions.
  • Change in Membership Form [Google Form]
    • Any potential/new/active members who have had a change in status (including withdrawal before initiation) must complete the Change in Membership Form.
    • See membership status definitions here. 
    • Deadline: Within 1 WEEK (7 days) of the status change.

Social Event Forms

  • Social Event Registration Form [pdf] 
    • Deadline: 7 Business Days Prior to Event
    • Applies only to those eligible to host social events for Fall 2021.
    • Per the GMM: Events with alcohol may not be held during the Substance-Free Recruitment Period, Final Exams, Winter Break, Spring Break, and summer breaks.

Other Forms