Forms

Please follow any submission instructions that are on your form.  If it does not state where to submit the form, you may submit to us as follows:

1) DocuSign is the preferred and secured method. Use your SJSU email to send forms to records-regist@sjsu.edu. Do not include SSN, DOB, or passport info.

2) Use Dropbox by the Student Services Center entrance

3) USPS Mail

Enrollment/ Registration

• Excess Units: Undergraduate [pdf]| Graduate [pdf]
• Incomplete Extension [pdf]. 
• Late Add Pre Census for Spring'22 (DocuSign) will be available Feb. 15
• Late Add - Retroactive (after last day of semester, DocuSign) 
• Late Drop/ Withdrawal request: Undergraduate | Graduate
• Leave Request
• Reinstatement (from academic disqualification): Undergraduate [pdf] | Graduate
• Repeat a course more than 2 times (Winter'22 - starts Jan. 3, Spring'22 - starts Jan. 17, DocuSign) 
• Repeat in Excess of 28 Units [pdf]
• Retroactive Requests for 1290R (Graduate Students only, DocuSign), 1290R Request Guide [pdf]
• Special Session Forms 
• Step to College/ Dual Enrollment program Registration
• Summer Session Forms
• Winter Session Forms

Family Educational Right & Privacy Act

• Go to FERPA page

Grades / Grading

• Audit Option Form (DocuSign)
• Credit / No Credit Option Form (DocuSign)

Graduation

• Application: Undergraduate | Graduate
• Diploma - ordering a duplicate
  • Bachelor Degrees: Online | Paper [pdf]
  • Master and Doctorate Degrees: Online
• Graduation Date Change:
  • Follow these graduation date change instructions.
• Graduation Worksheet [pdf]
• Substitution Form [pdf]

Major / Minor / Catalog Rights Changes

• Undergraduate Students:
  • Need Major/ Minor/ Catalog Rights changes, contact an Advisor at your College Success Center
  • Need to drop a minor, fill out Minor Drop form [pdf].
• Graduate Students
  • Submit "Change of Graduate Program petition" available on GAPE page.

Official Transcripts 

• Transcripts 

Personal Information

• Personal Info Changes [pdf] (Name, Address, Date of Birth, SSN, Gender)

Residency for Tuition Fee Purposes

• AB 540 instruction [pdf] and AB 540 form [pdf] (CA Non-Resident Tuition Exemption Request)
• Residency

Special Programs

• Certificate Program: Basic Undergraduate Certificate form [pdf] (For Department use only)
• Cross Enrollment [pdf]
• IntraSystem: Concurrent Enrollment/ Visitor Enrollment [pdf]
• Step to College/ Dual Enrollment program Registration