Extramural Funding Incentive Program FAQS

Frequently Asked Questions

Please read all 15 questions


1. Am I eligible to apply for the Extramural Funding Incentive Program?

You are eligible if you can answer yes to ALL eight of the following questions: 

  1. Will the proposal be submitted TO THE FUNDER prior to December 31, 2020?
  2. Is the grant period two years or more?
  3. Is the proposal a new proposal or resubmission?
    Supplemental or renewal proposals do not qualify for the Extramural Funding Incentive Program.
  4. Will it be submitted through SJSU RF?
  5. Did you notify RF 25 working days in advance of the proposal due date? 
    Rush proposals do not qualify for the Extramural Funding Incentive Program.
  6. Will submission of all materials follow the RF Proposal Submission Timeline Chart?
    Please note if materials are not submitted according to the RF Proposal Submission Timeline Chart, the proposal will be considered a rush proposal and will not be eligible
    .
  7. Can you document that the proposal has been reviewed by either a RSCA-active faculty member (at SJSU or externally) OR an SJSU Research Development team member who read the proposal and provided you with comments that you incorporated?
    Please be prepared to produce the comments and be able to discuss their incorporation if asked.
  8. Is this an Institutional grant?
    Most all grants will be Institutional grants, i.e. those that conduct RSCA and/or train students and/or create institutional programs. Institutional grants do not include those that solely provide faculty membership to a professional organization or other personal career development opportunities.

2. How will I get the incentive funding? 

Proposals submitted July 20 - December 31, 2020: When you notify the Research Foundation at least 25 days in advance that you will be submitting a proposal, the assigned Sponsored Programs manager will include an Extramural Funding Incentive Program Eligibility Form as part of the preliminary proposal preparation materials they provide. 

You will need to complete this form and email it to Emma.Attard@sjsu.edu with “Incentive” in the subject line. RF and RD will then verify your eligibility and will begin the process of transferring funds into your RF RSCA account. 

After successfully submitting a proposal that meets all of the incentive eligibility requirements, the $500 submission incentive will be deposited into your RSCA account by the Research Foundation. Any award incentives for successful grants (the 1% of the F&A bearing portion of the grant) will also be added to your account by the Research Foundation following receipt of the award notification. 

Proposals submitted April 1 – July 19, 2020: The Research Foundation and the Office of Research will proactively determine eligibility and may contact you for verification information as needed.

3. What can I spend the incentive funding on? 

After the funds are deposited into the faculty member’s SJSU RF RSCA account, these funds can be spent for research expenses related to any of the faculty member’s research projects.

4. How soon will the funds be deposited into my RSCA account? 

After the proposal has been submitted, it may take up to two months for the submission incentive funds to be deposited into your RSCA account. It may also take up to 12 months after receipt of the award notification for the award incentive funds to be deposited into your account.

5. What constitutes a verifiable proposal review? 

The proposal must go through a verifiable review process prior to submission through RF, and can either be reviewed by (1) a RSCA-active faculty member, at SJSU or externally, who reads the proposal and gives you comments that you incorporate, OR (2) an SJSU Research Development team member who reads your proposal and gives you comments that you incorporate.  Please be prepared to produce the comments and to discuss the incorporation.

6. Are all proposals submitted to RF eligible to get $500, or just the ones receiving assistance from the Research Development team? 

All qualifying proposals are eligible - see question #1 above (no assistance from the Research Development Team is required, although it is encouraged!).

7. If a proposal has a PI and one or more Co-PIs do they each get the $500 “Submission Incentive?” 

No, only the lead PI gets the $500.

8. Do re-submissions apply? 

Yes, if the resubmitted proposal meets the eligibility criteria. Supplemental awards and renewal proposals do not qualify.

9. Can you explain the 1% on the F&A bearing portion? 

The best way to explain this is an example - if you submit a $100,000 grant and 80% is F&A bearing (because 20% is for costs that do not bear F&A like equipment and student tuition), then you would receive 1% of 80,000 or $800 into your RF RSCA account.

As further background: The F&A bearing portion is comparable to the Modified Total Direct Costs (MTDC). MTDC consists of all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC shall exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000.

10. Can I get multiple $500 “Submission Incentives” and multiple 1% “Award Incentives?”

We encourage you to submit multiple qualifying proposals as you can get multiple “Award Incentives,” however, each PI can only get one $500 “Submission Incentive.”

11. If the proposal has PIs and Co-PIs, who gets control of the $500 “Submission Incentive” and any “Award Incentive?” 

All incentive money is deposited into the lead PI’s RF RSCA account and it is spent at the lead PI’s discretion (i.e., research expenses related to any of the lead PI’s research projects).

12. What if the grant allows for two years, but I only want my project to run for one year?

Then your grant would be ineligible as the funding award period must be for two years. Make sure the two-year time period is expressed in your application and in your budget.

13. What constitutes a rush proposal? 

As per the RF Proposal Submission Timeline Chart you must notify RF 25 days in advance prior to the proposal submission deadline. RF will then give you an outline of expected routing due dates. Any submission that does not notify RF at least 25 days in advance and/or does not follow the emailed outline of expected material submission and routing dates is considered a rush proposal and will not be eligible.

14. What is an Institutional Grant? 

Most all grants will be Institutional grants, i.e. those that conduct RSCA and/or train students and/or create institutional programs. Institutional grants do not include those that solely provide faculty membership to a professional organization or other personal career development opportunities.

15. I just submitted a proposal through the University Grants Academy (UGA) or the Engineering Grants Academy (EGA). Is that proposal eligible for the Extramural Funding Incentive Program?

Although the proposal may meet all the qualifying criteria, any proposal that received support through the UGA or EGA is not eligible for additional funds/support through the Extramural Funding Incentive Program.

16. If I have more questions about this who should I contact? 

Please send an email to Julia.Gaudinski@sjsu.edu.