San Jose State University
 
 
 
May 2022 Edition
 
Volume 5 Issue 2
 
 
 
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Image by Canva
 
 
From the Desk of Joanne Wright
Senior Associate Vice President, University Personnel
 
 
Summer is approaching, Spartans, and there are a lot of things happening. Graduation is upon us, and I look forward to seeing our graduates in their caps and gowns in a few weeks. It’s one of the best things about being on campus this time of year. Vacations are already on the books for a lot of you; if not, I hope you are able to make plans to get some R&R time in before fall semester starts. It will be here before we know it.

I’m excited to re-introduce you to the management team in University Personnel with an updated webpage that includes current photographs and information from our newest managers. Hopefully this will help you recognize us on campus - even if we have our masks on - and get a better understanding of what everyone oversees. I encourage you to reach out to me or anyone on the management team with questions or concerns about CSU/SJSU policies and the processes we have in place to implement them or about anything else that affects your employment here at SJSU.

To learn more about the UP staff and where our offices are located please visit the About Us page on the website. There you’ll find our staff directory, your UP Reps, the department org chart, and more. We are here to support you so please do not hesitate to reach out.

I hope you all have a wonderful summer, and thank you all for the work that you do to support SJSU’s mission of educating our students.
 
 
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Image by Canva
 
 
UP Staffing Update

University Personnel is recruiting for the following positions - click the link to apply or learn more about the opportunity. Please note, the first screening date has passed for some of these but the positions are open until filled.
See the UP Org Chart for more information on the UP staff.
 
 
 
 
 
Update to Your UP Representatives on the UP Website

The Your UP Representatives webpage has been updated to include the Location Code field. Please note, the Location Code does not always match your 4-digit extended ZIP. The Location Code is a PeopleSoft field that identifies the physical location of the department or office. The extended ZIP is used by Distribution Services to deliver your mail. The two are NOT interchangeable even though sometimes the values are the same.
 
 
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COVID-19 Testing

Vaccinated SJSU staff, faculty, auxiliary employees and those in volunteer or other unpaid appointments are eligible for on-campus COVID-19 testing. Individuals participating in this program must have a completed vaccination attestation on file in SJSU @ Work.

Voluntary testing will be available Monday - Wednesday until further notice. Appointments are Required.

Time: 8:00am - 4:00pm 
Location: Event Center
You Must Bring: Valid photo ID (SJSU Tower Card is recommended)
 
Supplemental Paid Sick Leave (SPSL)

SB 114 (SPSL) provides up to 80 hours of COVID-related leave through September 30, 2022. The CSU has extended the program's deadline to December 31, 2022, and provides full pay during the leave. SPSL is available now for non-represented, CSUEU (Units 2, 5, 7, 9), CFA (Unit 3), APC (Unit 4), SUPA (Unit 8), and ASE (Unit 11) employees. The extended SPSL is not available to all other represented employees; however, the state leave program is available (through 9/30/2022).

For questions please contact Yazmin Perez, Manager of Leaves, Workers' Comp and Accommodation Programs.
 
Booster

Chancellor's Office policy includes vaccination and booster requirements for faculty, staff and students. Non-represented employees, volunteers, auxiliary employees, all Unit 3 (faculty) and Unit 8 (SUPA) employees who are eligible and have not had their booster within 30 days of eligibility date and/or updated their SJSU @ Work record are not in compliance with policy and may be subject to formal consequences.

Update your Vaccine Attestation Record in SJSU @ Work. Details on how to do this can be found in the user guide.
 
 
BENEFITS UPDATES
 
 
CalPERS: Now Open For In-Person Pre-scheduled Appointments

You may also schedule a phone or video appointment to meet with a CalPERS representative from the comfort of your home.

How to Make an Appointment
  1. Log in to myCalPERS
  2. Select the Education tab
  3. Select Appointments
You can also call CalPERS during business hours (Monday through Friday 8:00 a.m. to 5:00 p.m. at 888-CalPERS (888-225-7377).
 
 
 
 
 
CSU Benefits Vendor Webinars

These webinars are open to all employees. No registration is required. All sessions are from 10:00 a.m. – 11:00 a.m. PST.

To access these webinars, click CSU Vendor Webinars.

Year-round Enrollment Benefits
2/16/2022 – Fidelity – 403 (b) Supplemental Retirement Plan
3/16/2022 – The Standard – Voluntary Life, Voluntary Disability, Accidental Death and Dismemberment
4/13/2022 – California Casualty – Home and Auto Insurance
4/27/2022 – Nationwide – Pet Insurance

Open Enrollment / New Hire Specific Benefits
9/7/2022 – Delta Dental
9/14/2022 – VSP – Vision
9/21/2022 – ASIFlex – Health and Dependent Care Reimbursement Accounts
9/28/2022 – The Standard – Critical Illness and Accident Insurance
10/5/2022 – MetLife – Legal Plan

To access previously recorded vendor presentations, see CSU Recorded Vendor Presentations.
 
 
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Check Vacation and Leave Balances

Thinking of taking a vacation this summer? Can’t remember if you already used your personal holiday? Wondering how much sick leave you have?



Click the View My Leave Balances tile (search: leave) on one.SJSU to check your vacation, sick, personal holiday, state service and other balances.


  1. Sick, Vacation and Personal Holiday balances are shown on the first tab
  2. Comp Time, Holiday Credit, ADO, and other balances are shown on the second tab
  3. State Service is shown on the third tab
  4. Click the Graduated Vacation Chart hyperlink to view the max vacation allowed based on bargaining unit and years of service
 
 
 
Spartans Stepping Beyond

Spartans Stepping Beyond provides all members of the San José State community with the opportunity to recognize or thank a fellow Spartan who makes a difference on campus. Recognize a fellow Spartan today!

Follow us on social media ( @sjsu and @sjsu_up on Twitter, @sjsu_up on Instagram, and the SJSU LinkedIn page) to find out who has been recognized!
 
 
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Staff Council Social Fundraiser at Pizza My Heart

SJSU Staff Council invites you to a social fundraiser at Pizza My Heart on Thursday, May 12, 5 – 9 pm. Come meet fellow Spartans and support SJSU STAFF COUNCIL. 30% of proceeds will be donated to fund and support social activities/events for SJSU staff.

For more info, see flyer or to add this event to your calendar, click here.
 
 
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Save the Date!

University Personnel is excited to announce that its 2022 Employee Benefits and Services Fair will be held in-person on Wednesday, September 28, 2022 from 10:00am - 2:00pm. Location for this event is yet to be determined.

As in previous years, our focus will be on our annual Benefits Open Enrollment period, however, this event will also showcase non-health vendors such as credit unions, gyms, SJSU departments, and more.

More details to follow!
 
 
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Tickets at Work and Benefit Hub

SJSU has partnered with third party vendors Tickets at Work and Benefit Hub. They provide employee discounts on fully customizable benefits and rewards which offer the widest variety of discounts for everyday items such as theme parks, attractions, hotels, rental cars and gyms.

To find out more about these exclusive discounts visit the Benefit Hub and Tickets at Work websites.
 
 
 
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Join us for the first University Personnel Town Hall of 2022, open to all employees! We will discuss various processes, where they originate and the “whys” and “hows” that drive them.

Date: Tuesday, May 17, 2022
Time: 10:00 a.m. - 11:00 a.m.

This Town Hall will be held via Zoom - Register now to attend!

In order for this session to be useful and meaningful, we’d like to hear from you. What questions do you have? What would you like to discuss? Is there something you’d like to learn? What is your favorite or least favorite process or form that you’ve been asked to complete? Please complete this anonymous short form by Tuesday, May 10, 2022, and we will focus on items that you want to learn more about or understand better.
 
 
 
Onboarding new employees | CielHR.com
 
 
Image by ClipArtKey
 
 
Join us in welcoming our new SJSU employees!
 
 
Erika Alvarez
Adrian Antuna
Sebastian Barahona
Lucus Bogle
Minh Uyen Bui
Elizabeth Cabral
Aaron Corn
Brenjielyn Cuneta
Klayre Duran Guzman
Owen Ellis
Jonathan Espinoza
Maximiliano Estrada
Liliana Francisco
Heather Ginther
Shichen Guo
Eric Harding
Libin He
Karina Hernandez Romero
Allison Hollender
John Hom
Jenney Iglesias
Riya Jacob
Dennis Kamakana

 
James Kari
Mohamed Karkori
Jacklyn Kelty
Medha Khatavkar
Erika Lara
Bethany Luu
Jose Martinez
Tyler Mayo
Melanie Medina
Khalilah Mitchell
Elaine Narciso
Sarananda Osheim
Dedra Palmer
Pedro Perez
April Phillips
Jinni Pradhan
Ryan Ramirez
Claudio Sanchez
Wendy Siguenza
Prachi Ukidve
Yesenia Valdez
Sonya Vyas
Binbin Wang
 
 
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  • You get 4 free tickets (you + 3 guests) to attend any home SJSU sporting event. All you have to do is show your Tower ID card and you're in.
 
 
 
Employee Discounts

Faculty and staff can take advantage of numerous discounts offered to CSU and SJSU employees. Check out our Employee Discounts webpage for more information.
 
 
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UP Is on Social Media!

University Personnel is online! Follow us on Twitter (@sjsu_up) and Instagram (@sjsu_up).
 
 
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Where to Find Past Newsletters

You can find past issues of The UP Side newsletter on the UP website under News.
 
 
 
 
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Contact University Personnel via Phone or Email

408.924.2250 or university-personnel@sjsu.edu

Subscribe to the Blog - Visit the Website

 
 
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San Jose State University
One Washington Square
San Jose, CA 95192

 
Last Updated Aug 31, 2022