An internship is a form of experiential learning that integrates knowledge and theory learned in the classroom with practical application and skills development in a professional setting. Internships give students the opportunity to gain valuable applied experience and make connections in professional fields they are considering for career paths; and give employers the opportunity to guide and evaluate talent.

Interns may be paid, unpaid, or a combination of the two and are typically appointed for no more than one year. They may not perform bargaining unit work. A non-student may not be an intern.

For questions, please visit the Frequently Asked Questions about Interns page. For further assistance, please email for unpaid interns and for paid interns.

Steps to Appoint an Intern

  1. Complete the Intern Position Description [docx]
  2. Collect the intern’s CV, Resume or Work History
  3. Tell intern what they will be required to attach to the intern form:
    1. Work Permit if under 18 years of age
    2. Minors Parent Consent form [pdf] if under 18 years of age
  4. Complete the Intern Request Form [DocuSign]
    1. If request is for paid (or partially paid) intern, signed form will be sent to Recruitment and Retention for final approval and processing; no additional work will be done by the department
    2. If request is for unpaid intern, signed form will be sent to the Volunteer Appointments team for final approval; department will enter the Person of Interest (POI) data
  5. When final approval to appoint unpaid intern is received, enter the appropriate person and POI information in PeopleSoft (SJSU @ Work); see the Enter and Maintain POI Information [pdf] for step-by-step instructions
    1. Use the POI Type of Other for all unpaid interns
  6. Enter or review the Emergency Contact information for the POI; see the Enter and Maintain Emergency Contact Information [pdf] for step-by-step instructions

Additional Information