An internship is a form of experiential learning that integrates knowledge and theory learned in the classroom with practical application and skills development in a professional setting. Internships give students the opportunity to gain valuable applied experience and make connections in professional fields they are considering for career paths; and give employers the opportunity to guide and evaluate talent.

Interns may be paid, unpaid, or a combination of the two and are typically appointed for no more than one year. They may not perform bargaining unit work. A non-student may not be an intern.

Steps to Appoint an Intern

  1. Complete the Intern Position Description [docx]
  2. Collect the intern’s CV, Resume or Work History
  3. Tell intern what they will be required to attach to the intern form:
    1. Work Permit if under 18 years of age
    2. Minors Parent Consent form [pdf] if under 18 years of age
  4. Complete the Intern Request Form [DocuSign]
    1. If request is for paid (or partially paid) intern, signed form will be sent to Recruitment and Retention for final approval and processing; no additional work will be done by the department
    2. If request is for unpaid intern, signed form will be sent to the Volunteer Appointments team for final approval; department will enter the Person of Interest (POI) data
  5. When final approval to appoint unpaid intern is received, enter the appropriate person and POI information in PeopleSoft (SJSU @ Work); see the Enter and Maintain POI Information [pdf] for step-by-step instructions
    1. Use the POI Type of Other for all unpaid interns
  6. Enter or review the Emergency Contact information for the POI; see the Enter and Maintain Emergency Contact Information [pdf] for step-by-step instructions

Additional Information