Deadlines

The Academic Year (AY) 2024-2025 curricular deadlines will close on May 20, 2024, which is the university approval deadline for course proposals effective Spring 2025.

Starting with AY 2025-2026, curricular proposals may be entered in Curriculog at any time. New forms will no longer be posted for each term or AY. Every effort will be made to include proposals in the earliest possible academic year.

2025-2026 University Curricular Deadlines

After departments review and recommend for approval curriculum proposals, the proposals are routed for college and university per the Curricular Review Process [pdf]. Proposals without final approval by the deadlines will be adjusted to the subsequent academic year.

* This allows for 6-8 weeks of UGS/GS&R review and approval.  
** This allows for 6-8 weeks of Chancellor’s Office review and approval.
*** It is recommended that academic colleges establish deadlines depending on the anticipated volume of proposals a minimum of three to six weeks before  college dean/associate dean approval deadlines to allow for sufficient review time by the college curriculum committees when necessary.

College Deadlines for Departments

Each academic college establishes its own deadlines to meet University Curricular Approval Deadlines. Contact your College Associate Dean for department chair/school director approval deadlines.

• Business: Meghna Virick (Undergraduate) or David Czerwinski (Graduate).
• Education: Marcos Pizarro. 
• Engineering: Nicole Okamoto (Undergraduate) or Xiao Su (Graduate).
• Health and Human Sciences: Matthew Masucci.
• Humanities and the Arts: Roula Svorou.
• Professional and Global Education: Sandy Hirsh.
• Science: Shelley Cargill.
• Social Sciences: Clifton Oyamot.

Frequently Asked Questions

• Why do we have deadlines?

  • These deadlines have been established with sensitivity to the Curriculum Review Process and the workload assigned to staff to publish the Academic Catalog, Academic Advising Tools (MyRoadmaps, MyProgress, MyPlanner), and Schedule of Classes. The publications of these resources in a timely manner ensures our students have opportunities to review and discuss them with their advisors before class registration.

• Why is there one course proposal deadline per year effective 2025-2026?

  • To streamline processing time, the practice of approving new courses for Spring terms will be eliminated effective AY 2025-2026. In the last ten years at SJSU, most new course proposals have been requested to start in fall terms. New courses approved for spring terms are not able to be included in the online Academic Catalog due to publication timelines until the subsequent AY, which can be confusing to our students.  To accommodate this change, the deadlines to accept new course proposals and minor program revisions for fall terms have been extended by over three months, to February 15th. Deadlines for other proposals will still be in the fall – October 1, November 1, or December 1 –  depending on proposal type.

• Why can programs only be revised once a year when we have a digital catalog and schedule?

  • The Academic Catalog is only officially published once annually (usually in April). While corrections are made after publication, a PDF copy of the publication must be submitted to the Veteran's Affairs Office, TES, and ASSIST (for articulation purposes). Additionally, according to California Title 5 requirements, a student has catalog rights to a specific catalog's program requirements. If there are discrepancies between the digital catalog and the reported PDF catalogs, the university may negatively impact students aid eligibility. Therefore, the Academic Catalog must "freeze in time" once published.