FAQs Admins

• How are the comparison means calculated?

  • Means are simply an average of all responses.

• How do I request access to see evaluation results as an administrator?

  • You will need to contact the SOTE administrator at institutional-research@sjsu.edu to request access. To see evaluation results, simply log into MyCoursEval. All courses dating back to Fall 2017 will be available here, older reports will be available upon request.

• What types of reports are available?

  • There are a series of custom reports available to administrators. You may find a guide on how to utilize them here: SJSU SOTE Department Guide

    Feel free to contact the SOTE administrator: institutional-research@sjsu.edu for any questions.

• When will a course be evaluated and when will reports be available? 

  • Courses will be evaluated for a two week period, starting from two weeks prior to their listed end date and ending on their listed end date. Reports will be available 3 weeks after evaluations conclude.

• Which courses are evaluated?

  • All courses are evaluated automatically unless they are a supervisory or Summer course. During the Fall and Spring semesters, department administrators will receive an email invitation to select or deselect courses using the SOTE Selection Screens. Summer evaluations must be specifically requested.

• Can evaluations be modified to reflect specific department instructor assessments? 

  • No.

• How do I adjust a course evaluation dates if they differ from the university's standard evaluation dates?

  • SOTE evaluations will always occur two weeks prior to the end date of a course. If you wish to request the evaluation period to be altered you will need to contact the SOTE administrator.

• How do I add/delete an instructor for a section?

  • You must ask

    institutional-research@sjsu.edu

How to Access Reports for Faculty and Departments

In 2017, SJSU migrated to MyCoursEval for collecting and reporting on teaching evaluations. Faculty and department contacts have access to their respective reports year round on the system after the reports have been released. Historical reports from before then are available from office of IR on request. Designated department administrative staff often have access to back copies as well. There are plans for direct links between MyCoursEval and the eFaculty system in the future.

See our faculty access guide and department access guide for more details on how to access and use the new reports.

The table below summarizes electronic report availability for teaching evaluations.

​If you did not find an answer to your question, email us at institutional-research@sjsu.edu or visit the Institutional Research website.