Prior Campus Updates

We, in the Office for Title IX and Equal Opportunity, are committed to serving our campus with compassion, empathy, and kindness. To help ensure that our Title IX and DHR program is truly responsive to the needs of our campus, we share updates throughout the year to demystify our work and provide opportunities for feedback. These updates also promote transparency and accountability, principles that we believe are critical to a healthy Title IX and DHR program.

• 2024.05.03 - Campus wide email sent by the interim Title IX and Gender Equity Officer, Peter Lim

  • Title IX Update, May. 1, 2024

    Sent: May 1, 2024

    From: Peter Lim, Interim Title IX and Gender Equity Officer

    Dear Spartan Community,

    Thank you to everyone who has completed the Title IX Office’s campus-wide survey. If you have yet to complete the survey, I encourage you to do so. The survey will remain open through the end of this week, so there is still time. Your responses are invaluable data points in helping us to assess and, where necessary, improve our Title IX program.

    With gratitude,

    Peter Lim
    Interim Title IX and Gender Equity Officer

    [SURVEY LINK]

• 2024.04.08 - Campus wide email sent by the interim Title IX and Gender Equity Officer, Peter Lim

  • Title IX Update, Apr. 8, 2024

    Sent: April 8, 2024

    From: Peter Lim, Interim Title IX and Gender Equity Officer

    Dear Spartan Community,

    In follow up to our recent email, the Campus-Wide Title IX Survey is now available. It will remain open through May 3, 2024. We expect that the survey will take about five to seven minutes to complete. You can access the Campus-Wide Title IX Survey here or use the button below.

    Your responses will guide the university in further improvements to its Title IX program.

    Thank you for being an essential part of the San José State community. Your feedback will shape the future of our campus.

    Sincerely,

    Peter Lim

    Interim Title IX and Gender Equity Officer

    [SURVEY LINK]

• 2024.03.25 - Campus wide email sent by the interim Title IX and Gender Equity Officer, Peter Lim

  • Title IX Update, Mar. 25, 2024

    Sent: March 25, 2024

    From: Peter Lim, Interim Title IX and Gender Equity Officer

    Title IX Survey Announcement

    April 8 - May 3, 2024

    Hello campus community,

    In the coming weeks, the Title IX and Gender Equity Office will be launching a survey. The survey will be open from April 8 to May 3, 2024, so please be on the look out for more updates.

    In recent years, SJSU has made substantial improvements to its Title IX Office with the goal of building a Title IX program that is compassionate, empathetic, and responsive to the diverse needs of our campus. You can learn more about the Title IX Office on our website.

    The purpose of the survey is to educate the university about: 1) campus perceptions of safety and inclusivity; 2) the effectiveness of the improved Title IX program, including Title IX training; and 3) barriers with respect to contacting the Title IX Office, as well as other campus resources. 

    Your responses will guide the university in further improvements to its Title IX program. 

    Thank you for being an essential part of the San José State community. Your feedback will significantly shape the future of our campus.

    Sincerely,

    Peter Lim
    Interim Title IX and Gender Equity Officer

• 2024.01.22 - Campus wide email sent by the interim Title IX and Gender Equity Officer, Peter Lim

  • Title IX Update, Jan. 1, 2024

    Sent: January 1, 2024

    From: Peter Lim, Interim Title IX and Gender Equity Officer

    Dear Spartan community,

    A Small Token of Our Appreciation 

    The New Title IX Trainings Dashboard

     Dear Spartans,

     

    On behalf of our team in the Title IX Office, I wanted to thank you all for welcoming us into your spaces. Our goal is to become part of the fabric of our campus, and one way we get there is through meetings, trainings, and campus tabling events. This is a rewarding experience for us, and to summarize what we have accomplished so far, we have created an interactive dashboard on our website where you can see a listing of trainings and tabling events from this year and years past.

    We encourage you to take a look!

    Kindly,

    Peter Lim and our Title IX team

    Access the Dashboard

• 2023.12.08 - Campus wide email sent by the Univeristy President, Dr. Cynthia Teniente-Matson

  • Title IX Update, Dec. 8, 2023

    Sent: December 8, 2023

    From: Dr. Cynthia Teniente-Matson, Univeristy President

    Dear Spartan community,

    As our fall semester winds to a close, I want to make you aware of some organizational changes happening at our university. Some are already in progress, others are still in the ideation stage; in either case, as part of my commitment to frequent and transparent communications, I would like to provide a current status check.

    As announced in an email earlier this week, Kristin Dukes is our new Chief Diversity Officer and will be starting at SJSU in January.

    Last week, I announced in a campus message that Vice President of Student Affairs Patrick Day will be leaving us. A national search for his replacement will launch in early 2024; I will appoint a search committee in the coming weeks. Beginning January 8, Mari Fuentes-Martin will serve as the Interim Vice President for Student Affairs, and will remain in the role until a permanent appointment is made.

    With the December 1 departure of Lisa Millora, Jennifer Malutta is now serving as Interim Chief of Staff. Jennifer previously served as the Senior Director of Community and Government Relations (CGR), and as part of her new responsibilities will oversee CGR and Title IX. We are in the process of hiring a permanent Chief of Staff; Priya Kannan, Dean of the Lucas College and Graduate School of Business, will chair the search committee.

    University Personnel will temporarily report to Charlie Faas, Vice President for Administration and Finance, while we continue to assess the needs of the university community.

    As Interim Title IX and Gender Equity Officer Peter Lim shared in a message to campus on October 2, we are in the midst of consolidating our Title IX and Discrimination, Harassment, and Retaliation programs into one central office: the Office for Title IX and Equal Opportunity. The change will be completed in spring 2024. We are actively in the search process to hire an Associate Vice President (AVP) to lead this team; this person will report to my Interim Chief of Staff.

    We have launched a search for an Associate or Senior Associate Vice President for University Marketing and Communications, replacing Michael Crawford, who recently left the university. Ron Rogers, Vice Provost of Academic Innovation and Institutional Effectiveness, will chair the search committee. In the meantime, Kenneth Mashinchi will serve as the Interim AVP, reporting directly to me until the search concludes in 2024.

    I am thankful for the many contributions made by those leaving the university, and am excited for the opportunities that lie on the horizon.

    Sincerely,

    Dr. Cynthia Teniente-Matson
    President
    (she/her/ella)

• 2023.11.16 - Campus wide email sent by the interim Title IX and Gender Equity Officer, Peter Lim

  • Title IX Update, Nov. 16, 2023

    Sent: November 16, 2023

    From: Peter Lim, interim Title IX and Gender Equity Officer

    Dear Campus Community,

    Each year, the university disseminates its Notice of Nondiscrimination to reinforce our commitment to equity.

    This university’s Nondiscrimination Policy describes the university’s response to reports of protected status discrimination and harassment, including sexual harassment, sexual misconduct, dating violence, domestic violence, and stalking. The Nondiscrimination Policy also applies to instances of retaliation that occur because a person reported a potential violation of the Nondiscrimination Policy, or participated as a Party or witness in a related investigation.

    Statement of Nondiscrimination
    The CSU is committed to maintaining an inclusive and equitable community that values diversity and fosters mutual respect. We embrace our community differences in Age, Disability (physical and mental), Sex, Gender, Gender Identity (including nonbinary and transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Race or Ethnicity (including color, caste, or ancestry), Religion (or religious creed), Sexual Orientation, Veteran or Military Status. All Students and Employees have the right to participate fully in CSU programs, activities, and employment free from Discrimination, Harassment, Sexual Misconduct, Sexual Exploitation, Dating Violence, Domestic Violence, Stalking and Retaliation. 

    The Nondiscrimination Policy
    The university’s Nondiscrimination Policy is available at https://www.sjsu.edu/titleix/policies-
    procedures-and-training/index.php

    Who to Contact for Help:
    There are two campus offices that oversee the university’s response to potential violations of the Nondiscrimination Policy.

    1. To report discrimination or harassment on the basis of sex or gender, which includes sexual harassment, sexual misconduct, dating violence, domestic violence, and stalking, please contact:

    The Title IX and Gender Equity Office
    Title IX Incident Reporting Form
    Peter Lim, Interim Title IX and Gender Equity Officer 
    titleix@sjsu.edu 
    (408)-924-7289 (M-F 8:00am - 5:00pm)
    (669) 877-0620 (After-Hours Voicemail/Text Message)
    Clark Hall 1st Floor, Office 126

    2. To report discrimination or harassment on the basis of other protected characteristics such as age, disability, genetic information, marital status, medical condition, nationality, race or ethnicity, ancestry, religion or religious creed, and/or veteran status or military status, please contact:

    The Office of Equal Opportunity (DHR - Discrimination, Harassment, Retaliation)
    Julie Paisant, Senior Director, DHR Administrator
    equal-employment@sjsu.edu 
    (408) 924-2250

    If you are unsure which office to report to, feel free to contact either and the offices will coordinate to ensure your complaint is directed to the appropriate office.

    Contact Authorities
    1. University Police Department
    Phone: (408) 924-2222

    2. San Jose Police Department
    Phone: (408) 277-8900

    3. The Office for Civil Rights (U.S. Department of Education)
    50 Beale Street, Suite 7200 San Francisco, CA 94105-1813
    Phone: (415) 486-5555
    Email: ocr.sanfrancisco@ed.gov 

    4. The U.S. Department of Justice’s Civil Rights Division
    Phone: 1-833-591-0289
    Email: Community.SJSU@usdoj.gov 

    5. The California Department of Fair Employment
    Phone: (408) 325-0344
    Address: 2570 North First Street, #480 San Jose, CA 95131

    6. The U.S. Equal Employment Opportunity Commission
    Phone: (800) 669-4000
    Address: North Third Street, #250, San Jose, California 95112

• 2023.10.02 - Campus wide email sent by the interim Title IX and Gender Equity Officer, Peter Lim

  • Title IX Update, Oct. 2, 2023

    
    Sent: October 2, 2023

    From: Peter Lim, interim Title IX and Gender Equity Officer

    Dear SJSU Community,

    With the semester well underway, I want to provide you with an update on our work in the Title IX Office. When I joined the university last year, I committed to help build a Title IX program that was welcoming, approachable, and responsive to the needs of our campus community. Last year, our Title IX program was evaluated by two external entities: the California State Auditor’s Office and Cozen O’Connor’s Institutional Response Group. While I am encouraged that both external entities were complimentary of our current Title IX program, I still believe we can do better. With that in mind, let me share some important developments in the Title IX Office.  

    New Interactive Data Dashboards on the Title IX Office’s Website

    Our staff aims to be candid and accountable regarding our work. To demonstrate the work we have been doing, our team has developed a digital and interactive way to quantify the results of our work from the past two years. On our website, you will find two new dashboards. 

    The first dashboard allows you to navigate and toggle through data on the number of reports the Title IX Office received in a given month and/or year; the types of reports we received; demographic details on the individuals involved in reports; and the number of people who requested and received Supportive Measures from the Title IX Office. You may also compare the data from AY 22-23 to the data from AY 21-22.  

    

    The second dashboard allows you to toggle through data relating to investigations undertaken by the Title IX Office. On this dashboard, you will find data on the number and types of investigations we opened; the number of investigations we closed; and the outcomes.

    

    A quick note on the data

    As you review the data, it is important to note the distinction between a “report” and a “complaint.” A report is any information shared with the Title IX Office that involves suspected Title IX misconduct. A report can be made directly by a complainant, or by anyone else who wants to share information with the Title IX Office, including a witness or Responsible Employee. When we receive a report, we promptly send a letter to the complainant with information about supportive resources and investigation options, as well as an offer to meet. If the person then submits a complaint, we commence an investigation in every instance where there is a possible violation of the CSU Nondiscrimination Policy. Because we prioritize a complainant’s agency and autonomy, we generally only initiate an investigation upon request. Therefore, the number of reports reflected in the data is greater than the number of investigations opened by the Title IX Office. 

    Looking ahead

    We are working to further improve our response to harmful conduct based on any protected characteristic, including sex and gender. I am excited to announce that we will be consolidating our Title IX and Discrimination, Harassment, and Retaliation programs into one central office: The Office for Title IX and Equal Opportunity. 

    We recognize that this is an important and meaningful step. To ensure we consider a broad range of campus perspectives, we have empaneled a Campus Implementation Team to work on this project. The Implementation Team includes students, staff, faculty, and subject matter experts. The Campus Implementation Team aims to launch the new Office for Title IX and Equal Opportunity in the spring of 2024. You may find information on our Campus Implementation Team on our website. 

    It takes time to make positive change, and your feedback helps make us better. If you want to share your thoughts, please contact me at titleix@sjsu.edu.

    Warmly,

    Peter Lim
    Interim Title IX and Gender Equity Officer

• 2023.05.02 - Campus wide email sent by the interim Title IX and Gender Equity Officer, Peter Lim

  • Year-End Update from Title IX

    Sent: May 5, 2023

    From: Peter Lim, interim Title IX and Gender Equity Officer

    Dear SJSU,

    As we approach the end of the academic year, I wanted to share a year-end update from the Title IX and Gender Equity Office (Title IX Office). This past year, our team has worked hard to enhance many of our services. While we still have work to do, we have made considerable progress. The enclosed fact sheet illustrates some of the recent improvements to our services. 

    Your feedback makes us better. I will be holding an open Q&A on Tuesday, May 9, from 2-3:30 p.m. in Clark Hall, Conference Room 336 (3rd floor). All are invited to attend!

    It has been an honor to serve as your Interim Title IX and Gender Equity Officer this past academic year. 

    Warmly, 
    Peter Lim 
    Interim Title IX and Gender Equity Officer 

    

    

    

    

• 2023.02.10 - Campus wide email sent by the interim Title IX and Gender Equity Officer, Peter Lim

  • Message from the Interim Title IX & Gender Equity Officer

    Sent: February 10, 2023

    From: Peter Lim, interim Title IX and Gender Equity Officer

    Dear SJSU,

    Last semester, I committed to keeping you updated on our work. I share these updates to promote accountability and transparency in the Title IX and Gender Equity Office (Title IX Office). The spring semester is already underway, so I wanted to share another update. 

    New Informational Materials 

    In a continuing effort to improve our services, we recently created the following informational items to help explain some of the services we provide: 

    • A Guide for Responsible Employees and Confidential Resources;
    • A flowchart that explains the Title IX investigation process;
    • A flowchart that explains the Informal Resolution process,
    • An informational guide for Complainants;
    • An informational guide for Respondents; and
    • A poster on Reporting Options.

    All of the above informational items are available in our office and on our webpage.

    Additionally, the CSU policy prohibiting sex discrimination and related grievance procedures (Nondiscrimination Policy) is available here. 

    Trainings and Other Educational Programming

    We want to be out in our community increasing awareness about our services. We do this through trainings and other educational offerings. Since the start of the academic year, we have delivered 72 live Title IX trainings and tabled at seven campus-wide events. If you want to request a training - big or small - simply fill out this form. 

    We Value Your Feedback! 

    Your feedback and input makes us better. Sharing input by email at titleix@sjsu.edu is one way to reach us; however, I value the opportunity to talk directly with members of our community about the work we do. This semester, I will be holding open Q&A sessions. Please stay tuned for more information! 

    Information About the Title IX and Gender Equity Office's Staff 

    On January 9, 2023, we added a second full-time Title IX Investigator, Arielle Egan. Arielle is an experienced investigator with specialized training on the impact of trauma. We now have six full­time staff members working in the Title IX Office. 

    You may find information about all of our professional backgrounds on our webpage.

    Cozen O'Connor's Audit and Assessment of SJSU's Title IX and DHR Programs

    CSU's Title IX and OHR policies and practices are currently undergoing a systemwide assessment. A team from Cozen O'Connor's Institutional Response Group (IRG) - the law firm engaged by the CSU system conducting the assessment - is asking for your direct feedback in the form of a survey, which must be completed by February 15, 2023. 

                                TAKE THE SURVEY

    The Department of Justice and the Resolution Agreement 

    We continue to work collaboratively with the Department of Justice. Information about the Resolution Agreement and the commitments we made to improve our Title IX program are available on our website here. 

    Warmly, 
    Peter Lim 
    Interim Title IX and Gender Equity Officer

• 2022.12.16 - Campus wide email sent by the interim Title IX and Gender Equity Officer, Peter Lim

  • Gratitude from the Title IX Office

    Sent: December 16, 2022

    From: Peter Lim, interim Title IX and Gender Equity Officer

    Dear SJSU,

    As we reach the end of the semester, I am writing to express my gratitude for your continued engagement and invaluable feedback these past few months. We have heard clearly that the campus needs more from the Title IX and Gender Equity Office (Title IX Office), and our entire team is working to meet those needs. I wanted to provide you with another update on our Title IX program. 

    A New Location

    The Title IX Office is now in Clark Hall 126. Please feel free to drop by for a visit. 

    A New Website

    I hope you will find our new Title IX website easier to navigate and much more informative. The website is available at httP-s://www.sjsu.edu/titleix/ and includes content on how to access services, educational programs and events, and helpful resource guides. We are always looking for ways to serve you better, so please let me know if you have any ideas on how we can further improve the website and its content. 

    An Expanded Team

    We added two Title IX lnvestigato􀀄s to our team. In September, we added an experienced Title IX Investigator, Mary Keating. And I am pleased to announce that we have hired a second investigator, Arielle Egan. Ms. Egan, an experienced investigator, will start on January 9, 2023. With the addition of Ms. Egan, the Title IX Office will be staffed with six dedicated team members: the Interim Title IX and Gender Equity Officer, the Interim Deputy Title IX Coordinator, the Interim Title IX Project Manager, the Title IX Analyst, and two Title IX Investigators. 

    More Trainings 

    This semester, we dramatically improved the quality and volume of our Title IX trainings. As I said in my last campus update, our goal is to be out in our community as much as possible. Since the start of the semester, we have delivered 54 live trainings and tabled at six different community events. To build on this work, we sent a training invitation to 106 additional campus supervisors this past week, inviting each of them to schedule a training for next semester. Each invitation included an offer to customize the training to meet the needs of their particular team. If you would like to request a training, you may easily do so by emailing us at titleix@sjsu.edu.

    Title IX Liaisons

    To help expand our campus reach, we have designated two university employees outside of the Title IX Office as Title IX Liaisons . They are Senior Director of Employee Relations Julie Paisant and Director of Student Conduct and Ethical Development Alex Froehlich Hankinson. While they do not undertake any responsibilities for the Title IX Office, both serve as ambassadors to the Title IX Office and are well equipped to discuss our processes and services to interested students, staff, and faculty members. 

    Hosted the DOJ 

    In October, we hosted a small team from the Department of Justice for a four-day campus visit. During their visit, they met with members of the Title IX Office and other campus constituents as part of providing us with ongoing feedback on our Title IX program. While our efforts are ongoing, the DOJ recognized progress in key areas, including the addition of new staff, improvements to the Title IX website, and the implementation of our Wellbeing Attendant Policy in our Athletics department. I look forward to continuing to keep the SJSU community updated about our progress in the coming months. 

    It is my mission to provide SJSU with a Title IX Office, and team that is approachable and responsive to your needs. If you have any feedback to share, please do so here:

    I hope you all have an enjoyable and restful holiday season. 

    Warmly, 
    Peter Lim 

• 2022.12.16 - Campus wide email sent by the interim Title IX and Gender Equity Officer, Peter Lim

  • A Messaae from the Interim Title IX & Gender Equity Officer

    Sent: September 22, 2022

    From: Peter Lim, interim Title IX and Gender Equity Officer

    Dear SJSU,

    With the semester well underway, I wanted to provide you with an update on the Title IX Office. My name is Peter Lim and I have been serving as the Interim Title IX and Gender Equity Officer for SJSU since July 1, 2022. By way of background, I am a member of Cozen O'Connor's Institutional ResP-onse GrouQ, a practice group dedicated to helping educational institutions prevent and respond to sexual and gender-based harassment and violence. At times, members of our practice group provide short-term support for universities seeking to develop meaningful Title IX programs. I previously served as a senior Title IX Investigator with the University of Pennsylvania and a sexual violence and homicide prosecutor with the Philadelphia District Attorney's Office. 

    Over the past few months, I have solicited and received feedback from the community through individual and group meetings with students and staff. Through these meetings, I have consistently heard that the Title IX Office must do better. We, as an office, must build a more robust system of care for individuals impacted by and accused of sex- and gender-based harassment and misconduct. I sincerely appreciate the time, engagement, and thoughtful insights provided by the students, faculty and staff who contributed to my understanding of SJSU's current Title IX program, as well as its culture and climate on sexual and gender based-harassment and violence. 

    I continue to be available to meet with anyone who wants to provide additional feedback on the Title IX Office and its efforts to foster gender equity here at SJSU. Please email me at titleix@sjsu.edu if you would like to schedule a meeting. 

    A few UP-dates on the Title IX Office: 

    I am excited to announce that the Title IX Office will be moving to a new location on October 3. The new office will be conveniently located on the first floor of Clark Hall, suite 126 (where the Writing Center used to be located). The new space will have dedicated offices for sensitive meetings and a relatively large common area for trainings, meetings, and events. We hope you will drop by for a visit to check out the new space and meet the team. 

    I am pleased to inform you that the Title IX Office has been out in the community. for trainings, meet-and-greets, tabling events, and to provide other forms of educational programming. Since July 21, the Title IX Office has delivered 26 individual trainings, held three tabling events, and participated on a resource panel for students and parents. We welcome all opportunities to meet with interested students and staff either individually or in group settings. If you would like to plan an event or training with the Title IX team, please email us at titleix@_sjsu.edu. 

    In the coming weeks, the Title IX Office will be launching a redesigned website that will: 1) be easier to navigate, and 2) include more information on the services we provide. I plan to send you another update shortly after the newly designed website goes live. 

    This semester, the Title IX Office will continue its campaign to raise awareness about its services. You should see testimonials and other information about the Title IX Office on LED screens across campus, as well as on social media. We are always looking to improve, so we welcome any feedback on our campaign efforts. 

    Our team is growing, I am grateful for the support and resources the university has provided to the Title IX Office, which has enabled us to build a larger team of caring and dedicated professionals. In February, the university selected Karina Hernandez to serve as the Title IX Analyst. In May 2022, the university recruited its former Title IX and Gender Equity Officer, Wendi Liss, to serve as the Interim Deputy Title IX Coordinator. In July 2022, the university hired Andrew Nguyen to serve in the newly­created position of Title IX Project Manager. In September 2022, after an exhaustive and thorough search, the university hired Mary Keating to serve as a Title IX Investigator. 

    In the coming months, the university will commence a national search for a permanent Title IX and Gender Equity Officer. The Title IX Office will make an official announcement before launching the search and all will be invited to provide input on the selection process. 

    While it takes time to make positive change, it is my intention to build an office that is approachable and responsive to the community's needs. I, and we, care about your wellbeing and are here to support you. 

    Warmly, 
    Peter Lim