Faculty & Staff Resources

Student Conduct and Ethical Development works in partnership with faculty and staff across various departments at San José State University. Faculty and Staff are encouraged to submit a reporting form when they believe a student has violated the Academic Integrity Policy [pdf] and/or the Student Conduct Code [pdf]


Student Conduct Reporting Process

To report a conduct issue, please fill out the Student Conduct Code General Reporting FormOnce the alleged violation is reported to our office, Student Conduct and Ethical Development may initiate the Student Conduct process (per Executive Order 1098 ).


Academic Integrity Reporting Process

Use the Academic Integrity Reporting Form to report all potential violations of academic dishonesty (cheating and plagiarism) as stipulated in the Academic Integrity Policy [pdf].

If you suspect a student has violated the Academic Integrity Policy, follow the steps below:

  1. Inform the student that you have concerns with the assignment and you would like to discuss it. If more than one student is involved, meet with each student individually. Ask each student to bring a copy of their work and their reference materials to the meeting.
  2. If you have identified the sources yourself, have them available for reference during the meeting.
  3. From this meeting the instructor should get a sense of how the student constructed the assignment or that he/she did violate the academic integrity policy.
  4. Fill out the online reporting form for violations to the Academic Integrity Policy. 
  5. The Reporting form will allow you to pick the Academic Sanctions listed below:
    • Oral Reprimand
    • Re-do Assignment
    • Lower Grade on the Evaluation Instrument (assignment, test, quiz)
    • Failure on the Evaluation Instrument (assignment, test, quiz)
    • Reduction in Course Grade
    • Failure in Course Grade
  6. The instructor must also indicate if they wish for the report to be Statistical Purposes Only or Recommend for Additional Administrative Sanctions.
  7. Attach all supporting documentation to the Academic Integrity Reporting Form.
  8. When referring a case to Student Conduct and Ethical Development, faculty are reminded that the burden of proof is on the faculty member to demonstrate that the violation has occurred.


Reporting Outcomes

Faculty will receive an email stating that Student Conduct and Ethical Development has received the report and will be notified of the outcome by email once the process has concluded.


Managing Students with Disruptive Behavior

This guide was prepared for SJSU faculty and staff by SJSU Counseling Services. In cases of direct threat to you or others, call the University Police Department at 408-924-2222 immediately.

What Constitutes Disruption?

"Disruption," as applied to the academic setting, means behavior that a reasonable faculty or staff member would view as interfering with normal academic functions.

Examples include, but are not limited to:

  • Persistently interrupting or using disrespectful adjectives in response to the comments of others.
  • Use of obscene or profane language.
  • Persistent and disruptive late arrival to or early departure from class without permission.
  • Physical threats, harassing behavior, or personal insults (even when stated in a joking manner).
  • Use of personal electronic devices such as pagers, cell phones, PDAs in class, unless it is part of the instructional activity.

Student Conduct & Ethical Development recommends contacting the Center for Faculty Development for further guidance when dealing with disruptive behaviors in the classroom. You can find additional resources on the SJSU  Counseling and Psychological Services website.


Need to Consult with Someone?

Faculty members and staff are educators, and we all strive to be helpful and caring.  Sometimes, being forced into another role (such as counselor or friend) by a student situation can be uncomfortable. In such situations, consider consulting with campus resources that may be helpful in resolving issues with the student.  A range of support services and information are available to faculty, staff, and to students.

The staff at Student Conduct & Ethical Development provides information and support regarding application of the Student Conduct Code [pdf].  Referrals can also be made to Counseling Services, the Accessible Education Center, and the Ombudsperson.