Commencement Crew and Faculty

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Commencement Crew

We need your help to make these ceremonies an incredible experience for all who attend. Make a BIG impact on our graduating students and their guests by volunteering for the Commencement Crew!

Or if you're a faculty member, show your pride for your graduating students by attending the commencement ceremony in your academic regalia. Faculty are also invited to participate as a Faculty Marshal to help students cross the stage during their ceremony.

For position descriptions and how to sign up, check out the details below:

Position Descriptions

How To Sign Up

Faculty Rental Regalia

Faculty who would like to participate in the ceremony but need academic regalia may rent from our official vendor at no cost.
Deadline to order is Monday, April 24, 2023 by 8:59 p.m. PST

Rent Your Faculty Regalia Here

  1. Select the "Rent Faculty Regalia - Order Now" option
  2. Choose your degree type from the drop down menu
  3. Select "Cap & Gown" next to the "Home" button
  4. Fill in your personal information and click "Add to Cart"
  5. Verify your order details are correct then click "Checkout"
  6. Enter your shipping information in the the "Billing information" section and check the box "Billing information is the same as Shipping", then enter your email address, and click "Continue" at the bottom

Rental orders will arrive with a return address labels to ship back after use. Packages must be returned/postmarked by Friday, June 2, 2023.

(You will not be charged for your rental. It is our pleasure to cover the cost of your regalia rental order for the commencement ceremony)

Event Parking

Faculty and staff may use their existing parking permit to park on campus during the ceremonies. If you do not have a parking permit, event parking permits will be available for purchase.

* Confirm when your permit expires by logging into your Parking Services portal and clicking "View Your Permits"
** If you have questions about your permit or experience issues, please contact Parking Services at

Additional Details

Commencement Crew members receive training, a cool Crew t-shirt, and catered meals during each shift. Breaks will also be provided.

* Shift times may vary slightly from the posted times, depending on your role and the needs for each ceremony. Thank you for your support and understanding.

** All staff (CSUEU/MPP) must obtain approval from their appropriate administrator before completing the Commencement Staffing Form. Please note: Non-exempt employees are eligible for overtime compensation or Compensatory Time Off (CTO) for hours worked over 40 hours in the work week. Faculty are not required to have appropriate administrator approval.

COVID-19 Protocols:

The university will follow the California Department of Public Health’s policies on mega indoor events. All staff, faculty, graduates and guests are encouraged to use the SJSU COVID-19 Symptom Check Tool before arriving on campus.

As of Monday, January 9, based on the Centers for Disease Control and Prevention (CDC) COVID-19 metrics for Santa Clara County, which are currently at the MEDIUM level for cases and related hospitalizations, SJSU no longer requires individuals to wear a mask or face covering in indoor spaces, but all are strongly encouraged to wear masks or face coverings indoors.

* Masks will continue to be required at the Student Wellness Center and Spartan Food Pantry.

Restrictions may tighten based on the risks associated with the commencement ceremonies. Please check our website often for up to date information and announcements regarding the safety requirements of these commencement ceremonies.

Still have questions? Email the commencement office at