Forms

The Graduate Admissions and Program Evaluations Office processes a variety of forms during your graduate career. Our forms are categorized by degree progress below. You can also reference each form's process within the Graduate Student Guide

Note: For writable PDF forms, you must first save the document to your computer before entering your information. 

Change of Program

Change of Graduate Program Petition

Currently enrolled students use this form to request a change of graduate program. Online petition should be submitted by the priority deadlines listed below. View Change of Graduate Program details in the Graduate Student Guide.

Start Term for Requested Program  Fall Semester  Spring Semester
Priority Submission Deadline  July 01  December 01

Note: Programs may require a completed SJSU graduate semester before decision. Students may only submit one petition request at a time but may submit an additional program request, if denied by the previous program.

Classification Status

Change of Classification in Graduate Program  [pdf]

A conditionally classified student may submit this form to become a clear classified student. View Achieve Graduate Classified Status in the Graduate Student Guide.

Candidacy

Petition for Advancement to Candidacy [pdf]

Matriculated students must use this form to list courses and culminating experience required to earn their degree. View Follow Form Instructions in the Graduate Student Guide.

Note: For writable forms, you must first save the document to your computer before entering your information. Entries on writable forms will be lost if it is not saved in advance.

Request for Validation of Transfer Credit [pdf]

Current students may use this form to transfer credit prior to candidacy. View Validate Eligible Graduate Transfer Credits in the Graduate Student Guide.

Request for Course Substitution

Current students may use this form to substitute a core or an elective course listed on an approved candidacy form. View Course Substitution in the Graduate Student Guide

Request for Course Revalidation (Masters)

Advisors will use this form to request revalidation of an expired course in a student's master's degree program. View Course Revalidation in the Graduate Student Guide

Thesis and Dissertation Guidelines

 Visit the College of Graduate Studies website for additional forms and information. View Thesis and Dissertation in the Graduate Student Guide

Graduation

Graduation Application [pdf]

Graduate students who have an approved candidacy form apply for graduation in their MySJSU account. View Online Graduate Application in the Graduate Student Guide

Graduation Date Change Request

Students may use this online form to change their applied graduation date to another term. View Graduation Date Change Request in the Graduate Student Guide

Duplicate Diploma Request

Students use this form to obtain a copy of their graduate diploma. Students who prefer to send payment to the Bursar’s Office may use the Duplicate Diploma Request form [pdf]

Advanced Certificate Audit [pdf]

A student uses this form to list completed coursework required to earn an advanced certificate. Locate your certificate program in the SJSU Catalog

 

Special Petitions

Graduate Retroactive Course Add

Graduate students can find the Late Add Post-Census, Late Add-Retroactive, and Retroactive Requests for 1290R on the Registrar's website

Graduate Petition for Course Drop/Semester Withdrawal

Graduate students will use this petition to request for a late or retroactive withdrawal from a single course or entire semester. 

Healthcare Provider Verification of Medical Condition Form [pdf]

A graduate student may use this form as documentation of medical/health issues in support of a Graduate Petition for Course Drop/Semester Withdrawal

Request for Changing the Culminating Experience and Adjustment of Student Record 

Advisors will use this form to retroactively withdraw a student from an existing (graded) culminating experience course and retroactively add the new culminating experience course. View Change of Program in the university catalog for more information about switching culminating plans. 

Graduate Petition for Excess Units [pdf]

Students will use this petition if they wish to take course units beyond the maximum 16 semester units.

Graduate Petition for Extension of Time Limit for Removal of Incomplete Grade [pdf]

Graduate students will use this petition to request an extension beyond the allocated 1-year to complete an incomplete grade.  

Graduate Petition for Extension of Time Limit for Removal of Report-in-Progress Grade  [pdf]

Graduate students will use this petition to request a 2-year extension for a Report-in-Progress (RP) grade. 

Graduate Reinstatement Petition

Advisors must use this form to initiate the reinstatement process for a disqualified graduate student. View Disqualification and Reinstatement in the University Catalog

Graduate Petition to Waive the GWAR Requirement

Advisors will use this form to initiate a GWAR Waiver Request for a matriculated graduate student. View Fullfill the Graduation Writing Assessment Requirement (GWAR) in the Graduate Student Guide

Verification of Culminating Experience

Graduate Advisors use this form to verify the completion of a graduate student's culminating experience and degree requirements. View Verification of Culminating Experience Form in the Graduate Student Guide