Undergraduate Late Drop and Semester Withdrawal

Go to: Late Drop/Withdrawals | Retroactive Drop/Withdrawals | FAQs | Calendar | Types of Withdrawals

• Instructions and Petition Forms

  • 1. Read the Petition Instructions carefully to avoid delays in processing your petition. 

    2. Attach personal statement addressing: 1) the extenuating circumstance (timeline of events include dates). 2) How it affected your ability to succeed academically. 3) Why was the drop not done before the drop deadline (Session I: June 5, 2024, Session II: July 10, 2024), 4) Why are you only dropping a single course or set of course and not withdrawing from the semester (if applicable); and 5) How will dropping one or all your courses help you to succeed?

    3. Attach supporting documentation: related to your extenuating circumstance(s). Documents must show the students name (or family member's name), and dates. Note: request related to not receiving financial aid over the summer will be denied. Please see FAQ's #1.
    
    All documentation is subject to verification. 
    
    

    4. Complete the correct petition form. Forms available until 5pm on Friday, Aug. 09, 2024. 

    - Summer Late Course Drop Petition Form [DocuSign]

    - Summer Session Withdrawal Request Form [DocuSign]
    (use this form if only enrolled in one course)

     

    Spring 2024 drops/withdrawals are now considered retroactive and can only be initiated with an Advisor Recommendation.

• Note to Students

  •  Approval of your late course drop, or semester withdrawal petition does not guarantee a refund of tuition and fees, or financial aid. Please contact the Bursar’s Office or the Financial Aid Office regarding this.  For the Winter and Summer session please contact Professional and Continuing Education (PaCE).
    

• How to request and initiate a retroactive course drop/withdrawal for a previous semester AND Fall 2023.

  • To initiate a retroactive course drop/withdrawal petition, students must first meet with an academic advisor (see directory) to discuss their extenuating circumstances and if a retroactive drop/withdrawal from a previous semester is appropriate. If so, an advisor needs to provide a recommendation to Undergraduate Education via Google Form provided to them by Undergraduate Education.

    Advisors can check with their directors or email undergraduate-education@sjsu.edu to obtain the Google Form. The Google form is for Advisor use only and should now be used to recommend retroactive course drops and withdrawals.

    Spring 2024 retroactive course drops/withdrawals will be initiated on May 15 2024*.

• ** IMPORTANT NOTE: **  Priority of Drops and Withdrawals

  • Priority of Drops and Withdrawals

    Undergraduate Education will prioritize processing ‘late course drops and withdrawals’ that have been submitted by students by the semester withdrawal deadline. 

• Note to Advisors and Students

  • 1. Please verify that the student has evidence/support documentation before sending recommendation to avoid delays/denial of request. 
    2. Please verify that the student is aware of potential impacts to financial aid funds, veteran benefits, living on-campus, visa status, and/or athletic status. 
    3. Dropping second attempt grade forgiveness courses, first attempts grades are restored and recalculated in the GPA. 
    4. Retroactive Forms are initiated in DocuSign.
    5. Two emails are sent to the student; the first email is to inform the student that a retroactive form was initiated on their behalf. The second is an email with a link to complete the petition and attach their personal statement and supporting documentation.
    6. Forms expire in 120 days. It is the student's responsibility to contact Undergraduate Education to extend the deadline should the form be close to expiring or it has expired. 

There are two types of approved late withdrawals: WA and WB. Both show on the official transcript as a “W”. The grading symbols “WA” (withdrawals granted only during the first 80% of the term for serious and compelling reasons) and “WB” (withdrawals granted anytime during the term, or retroactively after the term, for serious and compelling reasons due to circumstances clearly beyond the student’s control) do not appear on the transcript. Instead, “WA” and “WB” grades both show as “W” grades on the transcript.

Please see the Registrar's website for additional deadlines. SJSU Online Program, please see Dates and Deadlines website.

*date subject to change

*date subject to change

*date subject to change

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