Undergraduate Late Drop and Semester Withdrawal
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Late Drops/Withdrawals
Students are advised to speak with an academic advisor before submitting any petition. Please gather all required documentation before submitting any petition to avoid denial of request.
1) Read the Petition Instructions carefully to avoid delays in processing your petition.
2) Attach personal statement addressing: 1) the extenuating circumstance (timeline of events include dates, names (if applicable)). 2) How it affected your ability to succeed academically. 3) Why was the drop not done before the drop deadline (11:59pm on Tue, Sept. 17), 4) Why are you only dropping a single course or set of course and not withdrawing from the semester (if applicable); and 5) How will dropping one or all your courses help you to succeed?
3) Attach supporting documentation related to your extenuating circumstances. The documents must include the student's name (or the name of a family member) and relevant dates. Note: requests related to the non-receipt of financial aid during the summer will be denied. Please see FAQ's #1.
- All documentation is subject to verification.
4) Complete the correct petition form. Forms will be available 8:00 am, Sep. 19, 2024 to 5:00 pm, Nov. 18, 2024.
- Single Late Course Drop Form(DocuSign)
- Semester Withdrawal Form(DocuSign), drop ALL courses
Retroactive Course Drop/Semester Withdrawal Request
Undergraduate Education will prioritize processing ‘late course drops and withdrawals’ that have been submitted by students by the semester withdrawal deadline.
- Please verify that the student has evidence/support documentation before sending recommendation to avoid delays/denial of request.
- Please verify that the student is aware of potential impacts to financial aid funds, veteran benefits, living on-campus, visa status, enrollment, and/or athletic status.
- Dropping second attempt grade forgiveness courses, grades for first attempts are restored and recalculated in the GPA.
- Retroactive Forms are initiated in DocuSign.
- Two emails are sent to the student; the first email is to inform the student that a retroactive form was initiated on their behalf. The second is an email with a link to complete the petition and attach their personal statement and supporting documentation.
- Forms expire in 120 days. It is the student's responsibility to contact Undergraduate Education to extend the deadline should the form be close to expiring or it has expired.
- It takes 1-3 days to process an approved petition.
Drop/Withdraw Deadlines by Semester
Please see the Registrar's website for additional deadlines. SJSU Online Program, please see Dates and Deadlines website.
Date | Deadline |
---|---|
Tue, Sept. 17 |
Last day to drop or add via MySJSU without a "W". No Petition Required (ends 11:59 pm)
(Subject to a pro-rata charge see Bursar's Office) |
Thu, Sept. 19 |
Petition required to drop a course(s) or withdraw from semester. Petitions will be available at 8 am |
Mon, Nov. 18 |
80% mark of the semester Last day to submit late drop/withdraw from(s). Petitions must be submitted before 5 pm |
Thu, Dec. 19* |
First Day Retroactive Petition for Fall 2024 will be initiated. Advisor recommendation required to initiate retroactive petition forms.
Petitions will be initiated after 8 am |
Sat, Dec. 21 to Fri, Jan. 10* |
Retroactive drops/withdrawal initiated ONLY, processing drops will resume after January 10th
(Academic Standing & Current Semester Grades posted on student records)
|
*date subject to change
Date | Winter 2025 Deadlines |
TBA |
Petition required to drop a course(s) or withdraw from Winter Session. Petitions will be available at 8 am |
TBA |
Last Day to Withdraw Petitions must be submitted before 5 pm |
TBA |
First Day Retroactive Petition to drop/withdraw from Winter Session. Petitions will be initiated after 8 am. |