It is your responsibilty to ensure that every course on your transcript has been pre-approved
for any major, minor, GE, or just university electives.
1) Confirm Courses: Fill out the Study Abroad Transcript Processing Request Form to help the Study Abroad & Away office prepare to request processing of your transcript
when it arrives at the Registrar's Office.
2) Confirm Approvals: Gather all your signed Academic Approval Form (AAF) that you completed before you left for your abroad program. Make sure every course
you've taken abroad was pre-approved on an AAF.
3) Missing Approvals: If you ended up taking any courses that were not pre-approved, then you must get
them approved now using the Academic Approval Form (AAF) process.
4) Confirm AAF Completion: Once all your abroad courses have been approved and shown on an AAF, then contact
your study abroad advisor at the Study Abroad & Away office (spartansabroad@sjsu.edu) to confirm and request processing of your study abroad transcript. Please do NOT
request this if you have any missing AAFs since the Registrar's Office will not process
a partial Transcript Processing Request Form from our offie.
NOTE: All coursework taken abroad on SJSU programs will be posted on your official
SJSU records/transcripts once we receive your host university transcripts, Study Abroad
Transcript Processing Form, and complete Academic Approval Forms.
Courses will appear on your SJSU transcript with the course title from the host university,
but with SJSU course numbers, units, and grades. “International Programs” and the
name of the host country/university will also be noted on the transcript. Once you
see your grades post to MySJSU, reach out to your major and/or minor department to
ensure there are no further steps you need to take, as some departments also require
that advisors submit course substitutions for students.
