Reflection: To keep your global learning journey from becoming a distant memory, establish a reentry reflection ritual where you intentionally connect your past experiences to your present growth. Rather than just scrolling through photos, try setting a monthly "check-in" to journal about a specific challenge you overcame abroad and how that same resilience or adaptability applies to your current academic or professional life. By actively translating your cross-cultural encounters into tangible skills—like navigating ambiguity or communicating across language barriers—you ensure that your study abroad & away experience remains a living catalyst for personal development rather than just a trip you once took. 

Complete Re-Entry Canvas Course: The Study Abroad & Away office will enroll you into the Re-Entry Canvas Course to complete on your time and pace. It is important to complete this course to help you in your transition back to campus. It provides some helpful tips.

Global Ambassador Program: Join the Global Ambassador program to share your experience with future study abroad and away students! You will be featured among the current Global Ambassadors.

Get Featured: We want to feature study abroad alum in our monthly newsletter, on our Abroad View blog, or our website. Please use this form to share some highlights of your study abroad & away experiences.

Resume-Building: Visit the Career Center and  the Writing Center at SJSU to get their help on incorporating your global learning experiences into your job resume or graduate school application. 

Share Images:  Create a short reel summary of your time abroad or share a photo album by emailing spartansabroad@sjsu.edu. We also recommend posting on social media with the hashtag #SJSUReflectionSAA. Then, browse the # and like at least 3 other students’ posts. If you’re on Instagram, don’t forget to tag us @studyabroadsjsu!

Enter Photo Contest: Be ready to enter some of your amazing photos abroad in the Global Spartan Month Photo Contest and win some prizes and bragging rights. The winners will be featured on the Photo Contest page.

Make a Playlist of songs that remind you of your SAA experience and share it with the Study Abroad and Away team to post on the SAA Blog!

It is your responsibility to make sure your host university sends your official transcript to the Registrar's Office at SJSU for processing.* There are two ways that your host university or program provider send your transcript to SJSU:

1) Email (Preferred): Inform your host institution’s team to email your official transcript to etranscript@sjsu.edu and spartansabroad@sjsu.edu.

2) Mailing: If your host university can only send printed transcripts, then please have them sent to the below address.

Office of Undergraduate Admissions 
San José State University 
One Washington Square
San José, CA 95192-0016

SJSU's Registrar’s Office will not accept transcripts sent by students. 

3) Translation Requirement: If your transcript is not in English, then the Registrar's Office requires that it "must be accompanied by certified English translations by an approved government or school official. Notarized translations will not be accepted."

Please email a language faculty from the SJSU Department of Worlld Language & Literature with a bulleted list of the courses on your transcript with an English translation and ask them for approval of the translation. Email that translation approval to your Study Abroad & Away Advisor or spartansabroad@sjsu.edu and we will route a DocuSign of the transcript to you and the faculty for official signature and certification.  Once received, the Study Abroad & Away office will submit the signed docusign along with the transcript processing request form to the Registrar's Office. 

*ATTENTION: 

CSU IP students: Students participating in CSU IP programs will not follow the above instructions. CSU IP students should refer to CSU IP's webpage for information regarding the academic reporting process.

ISEP students: Do not request your transcript from your host campus as ISEP will send it to the SJSU Registrar's Office (etranscript@sjsu.edu) as soon as they receive it and you have no outstanding charges on your ISEP account. 

It is your responsibilty to ensure that every course you enrolled in at your host university has been approved on the Academic Approval Form (AAF) to fulfill a major, minor, GE, or just university electives. Review your copies of the AAFs.

Missing AAFs? If you are missing any AAFs, then you need to complete an Academic Approval Form (AAF) for that course(s). 

The Registrar's Office will only process a transcript when all courses on the transcript have been approved on the AAF. 

If your official transcript has been received by the Registrar's Office and all courses have been signed off on an AAF, then you are ready to initiate the Transcript Processing Request.

Powerform: Fill out the Transcript Processing Request Powerform with your name and email AND the name and email of the appropriate Study Abroad Advisor from below:

• Julie Lucas (julie.lucas@sjsu.edu) for SJSU Exchange (Europe), CSU IP (all locations), SSA (non-ISEP summer programs)
• Vidalino "Dr. Vid" Raatior (vid.raatior@sjsu.edu) for SJSU Exchange (Asia & Oceania), ISEP (all), NSE (all), SSA (ISEP summer programs)

Add Courses: Add the Course Titles of all the abroad courses for each term you studied abroad. Make sure the course titles match the course titles on your transcript and entered into the correct term(s) you studied abroad. Verify accuracy of the course titles before submitting the docusign form. 

Your Study Abroad Advisor will route the Transcript Processing Request to the Registrar's Office with all signed AAFs and other relevant documentation.

Please allow 1-2 weeks for the offices involved in the transcript processing (Study Abroad & Away, Registrar's Office, Office of Undergraduate Education) to complete their process after you initiate Step 4 beforing doing the final verification: 

MySJSU: Verify your MySJSU that the INTL 192 placeholder course for the term(s) you studied abroad has been replaced by your actual abroad courses and grades.

Note: Study abroad courses are assigned the generic course code of 92 (lower division) or 192 (upper division), but the actual abroad course title and grades. E.g. "BUS3 192 - Business Management in Japan." 

MyProgress: Verify your MyProgress that the graduation requirements that were approved on the AAF are checked off as being fulfilled. If any requirements have not been fulfilled, then you need to request your college to initiate the "course substitution" process. Each college or department has their own procedure for the course substitution. Please follow up with your Academic Advisor or an advisor at your college's Student Success Center.

The Study Abroad & Away team is NOT authorized to do the course substitution process for students.