Single/Multiple Day Activities Policy
All single/multiple day activities will only be scheduled if rooms are available after all classes have been placed for each term. A room confirmation will be sent after the activity is scheduled into a room. Academic Scheduling reserves the right to make adjustments to all reservations at any time. Should this situation arise, you will be accommodated as best as possible.
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In Person Supervision Classes with TBA Meetings Patterns and Classes That Require Occasional On-Campus Meetings (Instructional Modes 03, 04, and 11)
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Classes in this category are advised to request rooms one month prior to the first day of classes (Except the Week of Final Exams). We will process these requests on a first-come, first-serve basis.
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Classes in this category requesting for Prime-time (M-Th, 9:00 a.m. to 3:00 p.m.) must use their college/department controlled spaces. If a University Lecture Room is needed, the requested meeting pattern must be outside of Prime-time.
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During a given semester, classes in this category may schedule up to 8 meetings as activities. Classes with more than 8 on campus meetings, using the same meeting pattern, should be scheduled as Instruction Mode P (In Person) in PeopleSoft.
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- Requests for the1st 19 calendar days of a new semester
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1st 14 calendar days of a new semester only the following requests will be scheduled.
* Event/Activity Requests for Fridays
* Event/Activity Requests for Saturdays
* Event/Activity Requests for Sundays
* In Person Supervision Classes with TBA Meeting Patterns
* Classes that Require Occasional On-Campus Meetings (Instructional Modes 03, 04, and 11)
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15th calendar day after semester starts - begin accepting requests for Monday through Thursday events to be scheduled in available rooms.
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19th calendar day after semester starts - first day event can be scheduled (allow for 3 business days to process requests).
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All requests with only on-campus participants must provide a minimum of 3 full business days of advance notice for processing (with exception for YUH 124) or they will be returned.
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YUH 124 - All requests with only on-campus participants for YUH 124 must provide a minimum of 5 full business days of advance notice for processing (Additional equipment training will be required and must be completed prior to using the room).
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All requests with off campus participants must provide a minimum of 30 days of advance notice for processing. (Additional paperwork will be required from Risk Management & FD&O)
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Requests submitted before dates listed on Submission Timelines will be returned.