Forms for Students

Hardship Deferment Request

Use this form to request a hardship deferment for a Federal Perkins or Kuhlman student loan. Submit your completed request and supporting documents to the Bursar’s Office in person, by mail, or by fax. If you have questions about the process, please contact the Collections team.

Hardship Deferment Request [pdf]
Hardship Deferment Request [doc]

Financial Petition

Students with extenuating circumstances (illness, military deployment, etc.) may submit a financial petition. Each submission is reviewed on an individual basis and subject to approval.

The class session you are petitioning for determines which form you fill out, which department receives and reviews your request, and which department you should follow up with. Department contact details are listed on each form.

Submit the correct form (linked below) to petition for a refund or request reversal of outstanding charges. Each form includes the contact details for the department reviewing your request. Please complete the form and attach official supporting documentation (e.g., a letter on official letterhead from a physician, instructor, or employer) to strengthen your petition. It typically takes four to six weeks to review your petition for approval or denial.

Financial Petition Form

Return of Financial Aid Funds Request

Use this form to request the return of financial aid funds (loans or TEACH Grants).

Please Note: If returning these funds creates an account balance, university policies regarding unpaid balances will apply, and full payment will be due immediately upon return. Before submitting this request, please review your financial aid package and student account, or consult with a Financial Aid Counselor or a Bursar’s Office Student Account Specialist.

Return of Financial Aid Funds Request [pdf]
Return of Financial Aid Funds Request [doc]

Short-Term Loan Application

Use this form to request a short-term loan for educational expenses. For detailed application instructions and eligibility criteria, please visit the Short-Term Loans page.

Short-Term Loan Application [pdf]
Short-Term Loan Application [doc]

Stop Payment Request

Use this form to request a stop payment on a check. If you have not received your refund or financial aid check within two weeks of issuance, complete this form to cancel the original check and request a replacement.

Stop Payment Request Form

Form Instructions

Provide the following information on the form:

  • Payee Name: Enter your name.
  • SJSU ID: Enter your SJSU ID number
  • Circle one option: Mail or Pick Up
  • If you circled Mail: Enter your address
  • If you circled Pick Up: Enter your phone number and email address
  • Complete the declaration by filling in the approximate date that the check was lost or destroyed and the circumstances (i.e., lost in mail, never received, torn, destroyed, etc.).
  • Below the statement "I certify (or declare) under penalty of perjury that the foregoing is true and correct,"enter the Month, Day and Year that the form is being signed, as well as the city where form is being signed.
  • Signature (Under Declarant): Sign the document, affirming the accuracy of the information, and as verification that as the individual signing the document, you are the legal recipient of the check being replaced.

Additional Information

  • Submit the form either in person to the Bursar's Office, by mail or by fax. Our mailing address and fax number are listed below.
  • Please be advised that it may take up to two weeks for the replacement check to be issued.
  • If you are requesting a stop payment on more than one check, download this PDF [pdf], fill out for each additional check, then drop off at the Bursar's Office or attach and email to studentrefunds@sjsu.edu .
  • Please remember that by submitting the Stop Payment Request Form, the original check issued to you is now void. Should the original check arrive in your mailbox after submitting this form, please either return the check to the Bursar's Office or destroy it immediately.
  • In order to avoid this lengthy and time consuming process with future lost or destroyed checks, we encourage you to enroll in Direct Deposit.

(Links: Stop Payment Request)