DocuSign Signing Order
See who needs to sign and when for the following petitions and forms.
Late Enrollment Post-Census Petition
(See Signing Flow Chart [pdf])
After Census date to semester withdrawal deadline
| Signing Routing Order | Signature Requirement |
| 1. Student |
Required and receives a copy after submission |
| 2. Instructors (up to 6) - parallel signing order | Required |
| 3. Department Chairs (up to 6) - parallel signing order | Required |
| 4. PACE (pace@sjsu.edu) | Special Session OR Open University student |
| 5. GAPE (graduate@sjsu.edu) | Open University student taking graduate 200-level classes |
| 6. Records & Registration | Required |
| 7. FASO (fao@sjsu.edu) | If a Financial Aid student |
| 8. Bursar / Cashier (cashierbanking@sjsu.edu) | Required |
| 9. OnBase processing | Receives copy of completed petition for processing to OnBase |
| Late Add Fee for Matriculated Students | $200 |
| Late Add Fee for OU/Special Students |
$45 |
Late Enrollment Retroactive Petition
(See Signing Flow Chart [pdf])
Current Term: Use after last day of instruction, Prior Term: Anytime
| Signing Routing Order | Signature Requirement |
| 1. Student |
Required and receives a copy after submission |
| 2. Instructors (up to 6) - parallel signing order | Required |
| 3. Department Chairs (up to 6) - parallel signing order | Required |
| 4. PACE (pace@sjsu.edu) | Special Session OR Open University student |
| 5. GAPE (graduate@sjsu.edu) | Open University student taking graduate 200-level classes |
| 6. Associate Dean |
1) undergraduate-education@sjsu.edu for Undergraduate or Postbacc students 2) graduate-studies@sjsu.edu for Graduate students |
| 7. Records & Registration |
Required |
| 8. FASO (fao@sjsu.edu) |
If a Financial Aid student |
| 9. Bursar / Cashier (cashierbanking@sjsu.edu) |
Required |
| 10. OnBase processing | Receives copy of completed petition for processing to OnBase |
| Retro Add Fee for Matriculated Students |
$200 |
| Retro Add Fee for OU/Special Students |
$45 |
Other forms
| Forms | Signatures Required in Routing Order |
| Audit Option form | Student, Instructor, Registrar Office |
| Credit/ No Credit Option form | Student, Major Advisor, Registrar Office |
| Incomplete Extension petition | Student, Instructor & Department Chair, Registrar Office |
| Open University Registration form | Instructor of each class, Graduate Admissions(if for Graduate 200-level class), Registrar Office |
| Repeat a course for more than 2 times | Student, Instructors & Department Chairs or Associate Dean, Registrar |
| Time Conflict Consent |
Student, Instructor, Registrar |
| Retroactive Request for 1290R |
Student, Associate Dean of Graduate Studies, Registrar Office |
