Forms by Categories

1) DocuSign is the preferred and secured method. Use your SJSU email to send forms to records-regist@sjsu.edu. Do not include SSN, DOB, or passport info.

2) Use Dropbox by the Student Services Center entrance

3) USPS Mail

**Some forms have specific filing periods, please refer to the Registration Calendar page for term specific dates.

Enrollment/ Registration

• Excess Units: Undergraduate [pdf] (Refer to the specific term calendar for the processing start date) | Graduate [pdf]
• Late Enrollment (Note: You must clear ALL registration holds in your student center before submitting this form)
  
  • • Late Add - Post Census (DocuSign, Signing Routing Order [pdf], Refer to specific term calendar for filing dates)
    • Late Add - Retroactive for prior semester (DocuSign, Signing Routing Order [pdf], valid after the last day of instruction of each semester) 
• Late Drop/ Withdrawal request: Undergraduate | Graduate
• Leave Request
• Reinstatement (from academic disqualification): Undergraduate | Graduate
• Petition for a Repeat Exception(use if repeating a class for the 2nd or more times (i.e. attempting a class for 3rd time) and/or repeating in excess of 28 units, DocuSign)
• Retroactive Requests for 1290R (Graduate Students only)
• Special Session Forms 
• Step to College/ Dual Enrollment program Registration
• Summer Session Forms
• Time Conflict Consent Request (DocuSign)
• Winter Session Forms

Family Educational Right & Privacy Act (FERPA)

• The guide on how to complete the Authorization to Release Information [pdf]

Grades / Grading

• Audit Option Form (DocuSign, Deadline to file is the last day to add/ drop at 5 p.m.)
• Credit/ No Credit Option Form (Contact your major advisor to initiate this process, your advisor will submit an Advisor Request for CR/NC on your behalf through MySJSU)
• Incomplete Grade Extension Request (DocuSign)

Graduation

• Application: Undergraduate | Graduate
• Diploma - ordering a duplicate
  • Bachelor Degrees: Online | Paper [pdf]
  • Master and Doctorate Degrees: Online
• Graduation Date Change:
  • Follow these graduation date change instructions.

Major / Minor / Catalog Rights Changes

• Undergraduate Students:
  
  • Need to change your Major or Minor?  Please contact the College Success Center for the new major or minor you wish to pursue.  The advisor will help you to submit the appropriate request or petition as necessary.
  • Need to drop a minor, fill out Minor Drop form [pdf].
• Graduate Students
  • Submit "Change of Graduate Program petition" available on GAPE page.

Official Transcripts 

• Transcripts 

Personal Information

• Submit Personal Info Changes via Online (Primary Name, Date of Birth, SSN/ ITIN) Be sure to follow all instructions carefully.
• Personal Info Change [pdf] (Address, Phone#, Preferred Email address, Gender)

Residency for Tuition Fee Purposes

• AB540 (CA Non-Resident Tuition Exemption Request)
• Residency

Special Programs

• Certificate Program: Basic Undergraduate Certificate form [pdf] (For Department use only)
• Cross Enrollment [pdf]
• IntraSystem: Concurrent Enrollment [pdf]/ Visitor Enrollment [pdf]
• Step to College/ Dual Enrollment program Registration