Federal Work-Study Employer Resource Page

Steps for on-campus employers to take when hiring a Federal Work Study Student (FWS)

  • Verify Student work study eligibility by emailing student ID to Anthony.Bettencourt@SJSU.edu.
  • Complete hiring steps with University Personnel. 
  • Monitor student earnings per term. Consider using an Excel spradsheet to track such as the example below which helps monitor both student and department allocations. 

Example of Federal Work-study tracking spreadsheet



  • Fall Allocation: August-December
  • Spring Allocation: January- May
  • Summer allocation June (paid from remaining spring allocation). July & August will be listed on the student’s summer clearance allocation letter. Students must apply for a summer work study clearance allocation through the financial aid office. See Summer Federal Work Study on our Summer Session page for requirements and applications.