Accounting Forms and Resources

• Application for Petty Cash or Change Fund [pdf]
  Used to establish a new petty cash or change fund and to change custodian.
• Billing Request Template [xlsx]
  Used to request an invoice to be issued to SJSU auxiliary organizations or to outside customers (City of San José, other third-party organizations) for services provided by a department.
• Capital Assets Donation Summary [pdf]
  For Research Foundation, Tower Foundation, and University Advancement use only. Use for to report monthly university capital assets donation of equal or more than $5,000.
• Donated Property [pdf]
  Used by Auxiliary for property donated by them to the university.
• Interagency Financial Transaction (IFT) Form [xlsx]
  Used to collect and disburse funds between CSU Campuses.
• Journal Entry Upload Template [xlsx]
  Detailed instructions and template for completing a journal entry upload request for transactions that cannot be performed in Financial Transaction Services (FTS).
• Non-Monetary Gift Acceptance Form [pdf]
  A University Advancement form to complete before accepting a proposed gift.
• Trust Fund Agreement [DocuSign]
  Used to establish or update a trust fund.