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Encumbrance Checklist [pdf]
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Scope of Work [pdf]
Sole Brand/Sole Source Justification [DocuSign]
University-Organization Agreement Template [pdf]
About Us
Leadership Team
Committees
Contact Us
Contact Emails
Our Services
Accounting Services
Accounts Receivable and Billing
General Accounting
Accounting Services Directory by Fund
Nonresident Alien Tax
Student Financial Services
Contact Accounting Services
Asset Services
Addition of New Assets
Maintenance of Assets
Removal of Assets
Additional Asset Services
Contact Asset Services
Budget and Financial Management
Labor Cost Distribution
HR Expense Adjustments
Budget Operations
University Budget Cycle
Budget Oversight, Policies and Governance
Understanding Your Funds
Compensation Planning and Management
Budget Update Communications
Budget Summit
Budget Advisory Committee
Contact Budget and Financial Management
Commercial Services
Spartan Shops
SJSU Bookstore
Spartan Eats Food Service
Real Estate Property Management
Contact Commercial Services
Contracts
Bidding Process
Types of Contracts
Steps to Getting a Contract Signed
Contact Strategic Sourcing - Contracts
Distribution Services
How to Find Us
FedEx
UPS
U.S. Postal Service
Intercampus Mail
Contact Distribution Services
Procure to Pay
Finding a Supplier
Ways to Pay
ProCard
Direct Payment
Other Payments
Requisition to Purchase Order
Uploading Invoices
Change Orders
CSUBUY
Prohibited Practices
Special Approvals
Special Approvals by Department
Contact Procurement to Payment Services
Risk Management
Student Resources
Accidents and Injuries
Insurance Requirements
Driving on University Business
Facility Use and Special Events
Field Trips
Insurance Certificates
Travel Insurance
Suppliers on Campus
Contact Risk Management
Student Accounts
Suppliers
Become a SJSU Supplier
Supplier Records
Special Requirements
Bidding Opportunities
Small Businesses and Disabled Veterans
Terms and Conditions
Insurance - Service Providers
Insurance - Public Works
Invoices and Payments
Contact Supplier Maintenance
Transparency
Financial Statements
OpenGov
Annual Budget Reports
Compliance
Contact Transparency
Travel
Before you Travel
Employee Travel
Employee Travel Discounts
Non-Employee Travel
Team Travel
GoCard
Contact Travel
FinanceConnect
Contact FinanceConnect
Presentations
Training and Tutorials
How We Can Help
Looking to Buy Something?
Forms
All Forms
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Accounting Forms and Resources
Asset Forms and Resources
Budget Forms and Resources
Contracts Forms and Resources
Distribution Forms and Resources
Procure to Pay Forms and Resources
Risk Forms and Resources
Suppliers Forms and Resources
Transparency Forms and Resources
Travel Forms and Resources
Policies and Guidelines
Account Definitions
Accessible Technology Initiative
Authority to Contract Policy
Blanket Orders
Campus Copier Program
Campus Fee Program
Catering Policy
Chargebacks
Chartfields
Competitive Bid Policy
Confirming Orders Policy
Conflict of Interest Policy
Cost Recovery Funds
Cost Recovery from Other CSU Campuses
Delegation of Authority for the Approval of Financial Expenditures
Department Organization Changes
Journal Entries
Federal Work Study
Fund Types
Hospitality Guidelines
Independent Contractors
Invoice Criteria
Item Types
PaCE Guidelines
Employee and Student Reimbursements
Payment Terms
Petty Cash and Change Funds
Revenue Generating Activities
Selection of Suppliers Policy
SSETF
Standards Policy
Tips for Dealing with Suppliers
Temporary Appointment Funding Changes
Trust Fund Guidelines
UBIT
Frequently Asked Questions
Accounting Services FAQ
Asset Services FAQ
Contracts FAQ
Distribution Services FAQ
Procure to Pay FAQ
Risk Management FAQ
Suppliers FAQ
Travel FAQ
Glossary
Fiscal Year-End
Journals Entries
Last Updated Jan 30, 2025
